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DBS Update Service

The DBS have introduced an Update Service in order to make it possible for individuals with a DBS Certificate to keep it up to date. The Certificate can then be used for use work across roles with children and/or vulnerable adults avoiding the expense and time taken to get a new one for each post. This could mean that only one DBS Certificate is needed.

Update service cost

The cost of the Update Service is £13 per individual, per year payable to the DBS online at registering. People Dancing members should apply for a DBS in the usual way and register for the Update Service within the time-sensitive periods - see further down the page.

DBS Update Perspectives

The DBS have put together two videos available on YouTube from the perspectives of both the applicant and employer on the practical benefits of using the DBS Update Service. Please click on the videos to view.

The Applicant's perspective
The Employer's perspective
Registering for the DBS Update Service

Individuals may register using their DBS Application Form ref. no., or DBS Certificate number. A fee of £13 is payable with a debit/credit card and an ID number is issued.

1. Registering using the DBS Application Form Ref. number
If using this option, the form must reach the DBS within 28 days of registering, so it would be advisable to register the form ref no. once the application has been countersigned by People Dancing and documents have been returned to the applicant.

or

2. Registering using the DBS Certificate number
If using this option, the applicant must register within 19 days of the DBS Certificate issue date. Registering is not permitted beyond the 19 day deadline of the issue date on the Certificate.

More information will be sent in guidelines issued along with application forms.

DBS Update Service online

Allowing an employer to check the status of a DBS Certificate

In order for an employer to make an Update Status check, the individual's DBS Certificate must first be seen and their consent to access an Update Status must be obtained. By giving consent, the individual is allowing the employer to take down their Certificate’s 12 digit number and check the status of the Certificate online, free of charge.

The Update Status will indicate one of three results:

  • Blank/No New Info – The DBS Certificate when issued was blank i.e. it did not reveal any information about you, no new information has been found since its issue and can therefore be accepted as being still current and valid
  • Non-Blank/No New Info – The DBS Certificate revealed information about you, no new information has been found since its issue and can therefore be accepted as being still current and valid
  • New Info – New information has come to light since the DBS Certificate was issued and you will need to apply for a new DBS check to see this new information.
Some instances where you might need a new DBS Check Certificate
  • The employer has taken the decision not to use the Update Service
  • Your DBS Certificate has been updated, and is therefore no longer current and has been removed from the Update Service
  • The employer may need another level or type of DBS Certificate than the one you have, e.g you may have an Enhanced with an Adult’s Barred List check not an Enhanced with a Children’s Barred List check
  • The Enhanced DBS Certificate relates to another workforce other than the one you have a Certificate for. (See further down the page for definitions of ‘workforce’).

We strongly recommend that you take a look at the comprehensive information issued by the DBS, which includes useful screen shots of the online system and extensive FAQ’s:

Information for individuals: DBS Update Service applicant guide and screen previews
Information for employers: DBS Update Service employer guide and screen previews

Position applied for and ‘Workforce'

The DBS must know which workforce the applicant is working in - in other words, the types of groups of people they will be working with. Therefore, the Registered Body (in this case, People Dancing) countersigning the application will ask about this at the point of applying. The phrases used are shown below:

Child Workforce – A position that involves working/volunteering with children/young people
Adult Workforce – A position that involves working/volunteering with vulnerable adults
Child and Adult Workforce - A position that involves working/volunteering with children/young people and vulnerable adults
Other Workforce – A position that does not involve working/volunteering with children/young people and vulnerable adults.

Employers need to be aware that the check they seek is correct for their workforce; e.g. if an individual holds a certificate for Child Workforce only, but has applied for work in the Adult Workforce, a new Check should be carried out.

NB. It is not possible to use the Update Service without indicating workforce details on the DBS application form.

Applicant-only DBS Certificates

The DBS do not issue copies of applicant's Certificates to the Registered Body (in this case, People Dancing). The reason cited for this is to enable the holder of the Certificate to have greater control over their information.