Key Responsibilities
Programme Coordination & Delivery
- Coordinate the planning and delivery of YDance programmes and projects
- Work closely with the Artistic Director, Executive Director, Heads of Programmes, and wider team, to ensure effective programme delivery
- Liaise with partners, staff and participants to support the successful implementation of projects
- Develop workshop timetables in collaboration with Heads of Programmes and communicate arrangements clearly to all stakeholders
- Communicate project requirements, schedules and logistics to staff, artists and participants.
Production & Events
- Act as Production Manager for performance events, including, but not limited to, Destinations and the National Youth Dance Company of Scotland
- Liaise with venue staff, technical teams, partners, and internal staff to ensure smooth delivery of performances and events
- Organise venues for workshops, rehearsals, performances and training activity.
Operations, Contracts & Logistics
- Manage freelance contracts for artists, contractors and training providers
- Work with the Marketing & Administrative Assistant to coordinate invoicing and payments
- Arrange travel and accommodation for project staff and participants as required
- Maintain an accurate and up-to-date project diary and schedule
- Support the coordination and documentation of project-related expenses, including petty cash and travel.
Monitoring, Evaluation & Reporting
- Ensure all project evaluations are completed by relevant staff
- Oversee the accurate recording of participant data and statistics on YDance’s CRM system (Plinth)
- Support reporting to the Board of Directors and funding bodies
- Contribute to maintaining high-quality monitoring and evaluation processes across programmes.
Compliance, Safeguarding & Wellbeing
- Ensure the completion and implementation of risk assessments in line with YDance policy
- Support safe and inclusive practice across all programmes.
Qualifications & Learning Programmes
- Support the Qualifications Manager in the administration and quality assurance of YDance’s awards and qualifications
- This includes (but is not limited to): Award in Dance Leadership; Personal Achievement Awards
- Assist with associated processes, documentation and coordination as required.
Additional Administrative Responsibilities (shared with Marketing & Administrative Assistant)
- Support the organisation of meetings, including taking and writing up minutes as required
- Contribute to general administrative support across programmes where needed
- Work collaboratively with the Marketing & Administrative Assistant, and wider team, to ensure smooth organisational operations.
This job description is non-contractual and reflects the current responsibilities of the role. Duties and responsibilities may change over time in line with the needs of the organisation.
Terms and Conditions
- Working Hours: 37.5 hours per week, including a 30-minute paid meal break per day. Flexible working hours are available in line with the demands of the role
- Work pattern: The role is primarily home-based on Monday, Thursday and Friday, with core office-based working on Tuesday and Wednesday at YDance’s Glasgow office. This may vary depending on organisational needs
- Line management: The post reports to the Artistic Director/Co-CEO
- Travel: The role may involve occasional travel across Scotland. Reasonable expenses will be reimbursed in line with organisational policy
- Holidays: 26 days annual leave, including 5 days to be taken over the Christmas/New Year period, plus up to 11 public holidays
- Time Off in Lieu (TOIL): TOIL may be granted at the discretion of your line manager for additional hours worked. Overtime is not payable
- Pension: 3% Employer Contribution, minimum 3% Employee Contribution.