Additional risk assessment considerations for virtual classes and sessions
People Dancing’s Director of Learning Anna Leatherdale – who is also freelance dance practitioner – has recorded this short video about things to consider when risk assessing your online or live streamed classes and staying safe online, based on her own experience of putting this in place. We’ve seen some great examples of people creating short ‘what to
expect and how to join in’ introductory videos. Many people are opting
to test out ideas for online work with a trial run.
An example of accident report form is available to download above.
Use of personal data / General Data Protection Regulations (GDPR) / licensing & security:
Most of the widely used services provided for uploading pre-recorded
videos onto are GDPR compliant. We believe this is also true of most of
the main live-streaming/video conferencing providers, but we would
advise confirming this first – check out service providers’ individuals
Terms and Conditions.
If you are running a live stream class or session, we strongly urge
you to use a pre-registration system and password protection – and in so
doing, retain a ‘class register’ as you would in face-to-face sessions.
This enables you to know who is ‘in the room’ and be able to evidence
this if ever needed.
Don’t allow participants to record sessions they’re taking part in.
If you record a session for your own records ensure you have specific
permission from all adults and the parents/guardians of those under 18s.
We recommend not uploading and sharing publicly this material on the
internet unless this is made explicitly clear when obtaining
Using pre-recorded music: YouTube and Facebook (including Instagram
and Oculus) have licensing agreements with a large number of major and
independent record labels, with the result that you do not need to get your own
personal music licence to deliver via these platforms. However, if you
start playing music that has been produced by a company that has not
made an agreement with these platforms you may find that the music you
are playing is muted and cannot be heard by your audience. Other live streaming options will require a licence. Other approaches include asking people at home to play their own music themselves e.g from a suggested playlist - ensuring their microphones are muted. Some locations/venues will already be covered by exsiting licenses so always check first.
Helpful and informative Return to Dance webinars from One Dance UK – forthcoming events, and previous recordings/notes/presentation slides – plus the latest news about restrictions.